22/09/2026
A building can have had the right work done.
And still cause problems years later because nobody can prove it.
We thought this was an interesting point from Propertymark recently.
They are calling for better records across the whole lifecycle of a building, because work can be completed properly, but years later the certificates, guarantees or details of what standard was followed have disappeared.
And we think anyone involved in managing buildings will recognise that problem.
You inherit a property.
Then you start asking questions.
🔷 When was the roof last repaired?
🔷 Who installed the safety system?
🔷 When were the anchors last tested?
🔷 What exactly was done to the façade?
🔷 Was that repair temporary or permanent?
🔷 Where is the certificate?
And sometimes the answer is...
Nobody really knows.
Propertymark also highlighted the scale of the wider building safety challenge.
2,090 buildings had already been identified with relevant defects where remediation work had not yet started.
And they referenced government estimates that another 1,400–2,800 buildings may still not have been assessed.
When you are dealing with that scale of work, clear records stop being a nice-to-have.
They become part of how better decisions are made.
The building might have been maintained for 20, 30 or 50 years by different owners, managing agents, surveyors and contractors.
Every one of those decisions becomes part of its history.
But if the information does not move with the building, the next person has to start piecing that history back together.
That is one of the reasons we put so much emphasis on reporting.
When we carry out work, we want there to be a clear record of what was found, what was done and what the building may need next.
Depending on the project, that can include:
• Detailed written reports.
• Before and after images.
• Photos of defects or areas of concern.
• Test and inspection records.
• Roof plans and access information.
• Video evidence where it helps explain the condition of an area.
Managing agents increasingly need to explain why maintenance work is needed, what it should cost and whether it represents value for money.
That is very difficult to do if the evidence is not there.
Good reporting should not just prove that a job happened.
It should help the next person make a better decision.
Looking after a building is not only about carrying out the work.
It is also about leaving the next person enough information to understand what happened, why it happened and what needs to happen next.
A well-maintained building should have a memory.
How complete is the maintenance history for the buildings you manage?