10/15/2015
EMPLOYMENT OPPORTUNITY
Bilingual Human Resources Assistant
• White Bear Lake, MN
• Full Time
• $16.00/hr
Description:
We have an excellent opportunity for a HR Assistant who is fluent in both Spanish and English to work in a growing janitorial services company located in White Bear Lake. This role will directly support the Human Resources department. We are looking for someone who is self-motivated, highly detailed oriented, and can work collaboratively with the HR team in a fast pace work environment. The HR Assistant will be responsible for auditing all new hire paperwork and entering it into our Human Resource Information System (HRIS). They will also communicate with managers and employees to ensure all paperwork is received in a timely manner and in accordance to state and federal laws and requirements.
Duties and Responsibilities:
• Explain and collect all new hire paper work and review it for accuracy (e.g. W-4, Form I-9, Background Checks, etc)
• Audit I-9 documentation and ensure compliance
• Enter the paper work and trainings received from employees into the HRIS to track completeness of the information received
• Run reports in the HRIS system to follow up with managers and employees to receive any missing items
• Runs background checks and follows up on reports received from the inquiry
• Effectively and professionally communicate with managers and employees in Spanish or English
• Maintain accurate, organized files in accordance with HR standards
• Backup HR Coordinator in creating new employee records in the HRIS system and send out new hire paperwork
• Provides back-up to receptionist as needed
• Crosstrain with HR Coordinator and HR Generalist in duties such as Worker’s Compensation, Benefit Enrollment, Progressive Discipline, and other trainings as needed
• Responsible for maintaining high level of confidentiality as it pertains to the paperwork received, items discussed internally, or other sensitive information related to the human resources job responsibilities
• Assist with planning and organizing company events and office gatherings
• Recommends changes in processes and procedures to improve productivity and quality of work
• Performs other responsibilities as determined by the HR department needs
Skills and Requirements:
• 1 year HR or Administrative Support experience or HR Degree
• Strong customer service personality
• Basic computer skills including word, power point, and excel
• Highly detail oriented
• Ability to demonstrate professional written and oral communication in both English and Spanish
• Highly motivated, takes imitative, and has strong follow up skills
• Excellent organization skills
• Works well independently and with a team in a fast paced work environment
• Ability to multi task and prioritize work load
• Filing
